Colleyville Public Library Long-Range Plan Update
Discussion of ambulance billing
Discussion of the NTX Coalition
Discussion of Police Agency Combined Testing
Discussion of the September 15, 2015, City Council regular agenda items
EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect
INVOCATION: Pastor Martin Richardson, Crown of Life Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3905
ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's featured business - Petco, Manager Julie Raposo, 4801 Colleyville Boulevard - Mayor David Kelly and Economic Development Coordinator Carlie Dorshaw-Moe In recognition of employee service Presentation of certificate for the Texas Police Chief’s Foundation Recognition Program - Former Chief Tom Shehan and Assistant City Manager/Director of Public Safety Mike Holder Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Mayor David Kelly and Finance Manager Karen Hines
CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3906 4a Approval of the minutes of the Special City Council meeting of August 25, 2015 4b Approval of the minutes of the regular City Council meeting of September 1, 2015 4c Approval of a janitorial services contract with Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $136,813.27, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4d Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year five of a five year agreement for the inspection, maintenance, and repair of the Heating, Ventilating, and Air Conditioning (HVAC) systems in the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center, in an amount not to exceed $66,756.72, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4e Approval to purchase a Ditch Witch model FX-50 trailer mounted vacuum extractor in the amount of $82,443.14 from EKA, Inc., utilizing the Texas Buy Board Cooperative Purchasing Agreement #424-13, and authorize the city manager to execute the purchase agreement, subject to adoption of the FY 2016 budget 4f Approval to purchase six (6) Ford F-150 pickups in the amount of $125,244, one (1) Ford F-250 crew cab pickup in the amount of $25,043, and one (1) Ford F-350 crew cab pickup in the amount of $27,073, from Silsbee Ford, utilizing the Texas Procurement and Support Services Division (TPASS) or the Houston-Galveston Area Council Purchasing Program (HGAC) cooperative purchasing agreements, and authorize the city manager to execute the purchase agreements upon receipt and acceptance of the vehicles, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4g Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 4h Approval of the use of the Voluntary Library Fund in Fiscal Year 2016 (FY 2016), for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $145,000 4i Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed$142,483.16, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4j Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $162,324, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4k Approval of first amendment to the Regional Municipal Court Judge Agreement 4l Approval to use $30,000 from the Parks Tomorrow Fund for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project 4m Approval of a contract with C. Green Scaping, LP, for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project, in an amount not to exceed $546,859.43, and approval of change order no. 1 reducing the total contract amount to an amount not to exceed $535,062.68, and authorize the city manager to authorize the contract 4n Approval of the disposal of obsolete and non-serviceable equipment and sale of vehicles 4o Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer
Ordinance O-15-1965 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2016 (FY 2016) Budget
Ordinance O-15-1966 Amending Ordinance O-14-1929 relating to the Fiscal Year 2015 budget
Ordinance O-15-1967 Adoption of the proposed Fiscal Year 2016 (FY 2016) budget
Ordinance O-15-1968 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2016 (FY 2016)
Ordinance O-15-1963 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the PUDR-Planned Unit Development Residential zoning district on Lot 4, Block 1, of the Lavaca Trail Addition, located at 1013 Lavaca Trail, Case ZC15-012
Ordinance O-15-1964 Consideration of a zoning change from the AG-Agricultural zoning district to the PUDR-Planned Unit Development Residential zoning district on 2.60 acres of Abstract 1034 of the G.W. Minter Survey, located at 5017, 5113, and 5201 Roberts Road, Case ZC15-011
Ordinance O-15-1969 Approval to amend various sections of the Colleyville, Texas, Code of Ordinances, setting fees and charges for City services
Ordinance O-15-1970 Approval to amend Ordinance O-04-1446 to include non-voting liaison appointments to the Parks and Recreation Advisory Board
Resolution R-15-3907 Adoption of the Fiscal Year 2016 to 2020 (FY 2016-2020) Capital Improvement Program (CIP)
Resolution R-15-3908 Consideration of appointments to the Colleyville Economic Development Corporation
Resolution R-15-3909 Consideration of appointments to the Historical Preservation Committee
Resolution R-15-3910 Consideration of appointments to the Library Board
Resolution R-15-3911 Consideration of appointments to the Metroport Teen Court Advisory Board
Resolution R-15-3912 Consideration of appointments to the Parks and Recreation Advisory Board
CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA
8. REPORTS Zoning Board of Adjustment - July 14, 2015 Monthly Financial Report - August 2015 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 15, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3913 10. ADJOURNMENT
Colleyville Public Library Long-Range Plan Update
Discussion of ambulance billing
Discussion of the NTX Coalition
Discussion of Police Agency Combined Testing
Discussion of the September 15, 2015, City Council regular agenda items
EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect
INVOCATION: Pastor Martin Richardson, Crown of Life Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3905
ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's featured business - Petco, Manager Julie Raposo, 4801 Colleyville Boulevard - Mayor David Kelly and Economic Development Coordinator Carlie Dorshaw-Moe In recognition of employee service Presentation of certificate for the Texas Police Chief’s Foundation Recognition Program - Former Chief Tom Shehan and Assistant City Manager/Director of Public Safety Mike Holder Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Mayor David Kelly and Finance Manager Karen Hines
CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3906 4a Approval of the minutes of the Special City Council meeting of August 25, 2015 4b Approval of the minutes of the regular City Council meeting of September 1, 2015 4c Approval of a janitorial services contract with Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $136,813.27, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4d Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year five of a five year agreement for the inspection, maintenance, and repair of the Heating, Ventilating, and Air Conditioning (HVAC) systems in the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center, in an amount not to exceed $66,756.72, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4e Approval to purchase a Ditch Witch model FX-50 trailer mounted vacuum extractor in the amount of $82,443.14 from EKA, Inc., utilizing the Texas Buy Board Cooperative Purchasing Agreement #424-13, and authorize the city manager to execute the purchase agreement, subject to adoption of the FY 2016 budget 4f Approval to purchase six (6) Ford F-150 pickups in the amount of $125,244, one (1) Ford F-250 crew cab pickup in the amount of $25,043, and one (1) Ford F-350 crew cab pickup in the amount of $27,073, from Silsbee Ford, utilizing the Texas Procurement and Support Services Division (TPASS) or the Houston-Galveston Area Council Purchasing Program (HGAC) cooperative purchasing agreements, and authorize the city manager to execute the purchase agreements upon receipt and acceptance of the vehicles, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4g Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 4h Approval of the use of the Voluntary Library Fund in Fiscal Year 2016 (FY 2016), for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $145,000 4i Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed$142,483.16, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4j Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $162,324, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4k Approval of first amendment to the Regional Municipal Court Judge Agreement 4l Approval to use $30,000 from the Parks Tomorrow Fund for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project 4m Approval of a contract with C. Green Scaping, LP, for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project, in an amount not to exceed $546,859.43, and approval of change order no. 1 reducing the total contract amount to an amount not to exceed $535,062.68, and authorize the city manager to authorize the contract 4n Approval of the disposal of obsolete and non-serviceable equipment and sale of vehicles 4o Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer
Ordinance O-15-1965 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2016 (FY 2016) Budget
Ordinance O-15-1966 Amending Ordinance O-14-1929 relating to the Fiscal Year 2015 budget
Ordinance O-15-1967 Adoption of the proposed Fiscal Year 2016 (FY 2016) budget
Ordinance O-15-1968 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2016 (FY 2016)
Ordinance O-15-1963 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the PUDR-Planned Unit Development Residential zoning district on Lot 4, Block 1, of the Lavaca Trail Addition, located at 1013 Lavaca Trail, Case ZC15-012
Ordinance O-15-1964 Consideration of a zoning change from the AG-Agricultural zoning district to the PUDR-Planned Unit Development Residential zoning district on 2.60 acres of Abstract 1034 of the G.W. Minter Survey, located at 5017, 5113, and 5201 Roberts Road, Case ZC15-011
Ordinance O-15-1969 Approval to amend various sections of the Colleyville, Texas, Code of Ordinances, setting fees and charges for City services
Ordinance O-15-1970 Approval to amend Ordinance O-04-1446 to include non-voting liaison appointments to the Parks and Recreation Advisory Board
Resolution R-15-3907 Adoption of the Fiscal Year 2016 to 2020 (FY 2016-2020) Capital Improvement Program (CIP)
Resolution R-15-3908 Consideration of appointments to the Colleyville Economic Development Corporation
Resolution R-15-3909 Consideration of appointments to the Historical Preservation Committee
Resolution R-15-3910 Consideration of appointments to the Library Board
Resolution R-15-3911 Consideration of appointments to the Metroport Teen Court Advisory Board
Resolution R-15-3912 Consideration of appointments to the Parks and Recreation Advisory Board
CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA
8. REPORTS Zoning Board of Adjustment - July 14, 2015 Monthly Financial Report - August 2015 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 15, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3913 10. ADJOURNMENT